Information Portal for everyone.
I forgot my password to SAP and Information Portal
In order to recover the password to the SAP system or the Information Portal, please visit https://pi.uj.edu.pl. To the right of the login window, you can find a “problems with logging in?” link. When you click on this link, a password recovery procedure will start. Follow the instructions.
Note: in order to recover the SAP and the Information Portal password, you need to remember your login details to your university e-mail account in the uj.edu.pl domain.
Access to the Information Portal for staff members employed on the basis of a civil-law contract.
NOTE (concerns staff members who are not employed on the basis of an employment contract)!
Staff members employed at the Jagiellonian University on the basis of a civil-law contract do not have access to the Information Portal by default.
In order to create an Information Portal account, a staff member employed on the basis of a civil-law contract should:
- check whether their contract has been entered into the IT systems and an employee SAP number has been assigned,
- contact the IT Helpdesk in person (at Straszewskiego 25/4a) if they do not have an e-mail address in the @uj.edu.pl domain. Creating an e-mail account requires a valid ID card,
- on the second day after creating an e-mail account (point 2), the staff member needs to send an e-mail from their mailbox to email@example.com with a request to grant access to the Information Portal.
Change direct telephone number (desk phone) of an employee
After logging in to https://pi.uj.edu.pl select “My data” from the menu and then click on the “My data” icon. Then open the “Official data” tab and press the “Change telephone number” button. After changing the desk phone number, press “Save changes and close the window”.
The information will be updated in the employee search engine within a few minutes.
Issues with payslips
Please send an e-mail with information to firstname.lastname@example.org You need to provide the employee ID number and e-mail address used by the employee (the e-mail is necessary to verify whether the employee has not been erroneously given a second e-mail address).
How to submit a holiday application through the Portal?
How to accept/reject a holiday application (guide for manager/supervisor)
How to exclude the substitute from the next holiday request (PI)?
The procedure can be seen in a video guide:
What kinds of holidays are supported by the Portal (PI)?
Can I apply for a current date or submit an application for a date in the past (PI)?
I'd like to see my payslip through the Portal. Since when are current slips available (PI)?
The current payslips can be viewed from the first day of the month in the case of teachers and from the 26th day of the month in the case of administrative staff.
Where can I download a description of all the elements on my payslip (PI/PY)?
Where can I find the history of approved holiday requests?
“Employee self-service system -> Overview of active processes -> Accepted/rejected requests”
My holiday request is stuck. After my substitute approved it, it never reached my supervisor.
I accepted the request (via PI), but it is still visible.
I did not receive the holiday request to my mailbox.
2. Make sure that your mailbox is not full.
I want to make a training appointment
Then you should fill in the form available at https://www.sapiens.uj.edu.pl/sap_szkolenia.