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JU E-Mail Service - EMPLOYEES

Terms and conditions of use of the Jagiellonian University Central Electronic E-Mail System

Employees of the Jagiellonian University log in to the e-mail service via  https://outlook.office.com

To change the password, go to the Jagiellonian University login gateway (https://opt.uj.edu.pl/), log in and then follow the instructions in the "CHANGE PASSWORD" tab, which is visible only after logging in.

PLEASE NOTE:

The new password should be 8-16 characters long and should contain at least:

  • One uppercase letter,
  • One lowercase letter,
  • One number,
  • One of the following special characters: @#$%^&*-_+=[]{}|:,.?/~()

If you forget your password, you can reset it yourself using a procedure based on SMS messages. This procedure only works for a Polish telephone number (+48)

This procedure is possible only if the user has previously added a phone number, which can be used to receive SMS with a code.

If the above condition is met, the user can reset the password themselves by running an application available at https://idm.uj.edu.pl/PasswordReset.

Please note that

if you have both an employee and a student account, you will change passwords to both accounts at the same time.

It may take a few minutes to propagate a new password for Office 365.

This procedure does not cover setting a new SAP password and your password to the PI staff website.

 

Step 1

 In step I, the user must provide:

  • your account email address. A person with both employee and student accounts can name any of them. The password will be changed on both accounts.
  • the last three digits of the telephone number defined in the system to which the code will be sent.
  • the result of the displayed simple math operation. It is a protection against brute force attacks, in which machines generate successive values in order to detect the correct one.
Step 1


Correctly entering the value will result in sending an SMS message with the 6-digit code required in step II to the telephone number defined in the system.

 

Step 2

At this stage, the user enters the code sent via SMS, authorizing to change the password.

Step 2

 

Step 3

In this step, the user defines a new password.

Step 3

The new password should be 8-16 characters long and should contain at least:

  • One uppercase letter,
  • One lowercase letter,
  • One number,
  • One of the following special characters: @#$%^&*-_+=[]{}|:,.?/~()

In order to check the expiration date of your e-mail account, please log in to your Personal Identity Profile at https://opt.uj.edu.pl/.

In the Usługi/Services tab, find  - Data końc. k. lokalnego (Local Account End Date)

  • In case of extending the validity of the email account, the new date will appear under - Rozsz. ważności k. prac (Employee Account Validity Date Extension).

PERSONAL IDENTITY PROFILE

Thanks to this service, you can log in to:

  • check your details and records,
  • add your mobile phone number for SMS, which will make it easier to reset your password – you can find the appropriate button in the bottom right corner of the page – "Edit phone number for SMS",
  • change your password,
  • check the list of your addresses/aliases,
  • check your email account size.

Feel free to learn more about the service – you can find it at:

https://opt.uj.edu.pl/

MS Exchange e-mail configuration guide for Thunderbird

Below, you can find compete settings for e-mail clients, which will enable you to use your Jagiellonian University staff accounts.

Configuration for the new e-mail system
  • IMAP

server name: outlook.office365.com
port: 993
encryption method: SSL

  • SMTP

server name: smtp.office365.com
port: 587
encryption method: TLS

  • POP3 - not supported

Employees of the Jagiellonian University can log in to the new e-mail service using https://outlook.office365.com

There are two ways to send a message as an attachment:

Drag the mouse to attach the message:
  1. Open a new message or reply to an existing message or forward it.

  2. Open the message in a new window by selecting Otwórz w nowym oknie.

  3. Arrange the windows so that the message is visible both in the message list and as a new message.

  4. Select and drag the message you want to attach from the list of messages to your new message.

Copy and paste to attach the message:
  1. In the list view, select the message you want to attach and press Ctrl+C to copy it.

  2. Open a new message or reply to an existing message or forward it.

  3. When a new message opens, press Ctrl+V to attach the copied message.

  1. In the phone (system) settings, click Accounts, then select Exchange and Office 365.


     
  2. Enter the e-mail address of the university account (most often in the form of name.name@uj.edu.pl for an employee, name.name@student.uj.edu.pl for a student or doctoral@uj.edu.pl for a doctoral student ).


     
  3. In the Password field, enter the password in accordance with the data.


     
  4. If you've turned on multi-factor authentication, verify your identity.

  1. In the phone (system) settings, click Mail > Accounts Add > Account, then select Exchange.


     
  2. Enter the e-mail address of the university account (most often in the form of name.name@uj.edu.pl for an employee, name.name@student.uj.edu.pl for a student or doctoral@uj.edu.pl for a doctoral student ). Additionally, a description of the given account must be entered.


     
  3. In the Password field, enter the password in accordance with the data.


     
  4. If you've turned on multi-factor authentication, verify your identity.